Requirements:

• The job holder must hold a University Degree in Information Technology / Engineering / Computer Science or Oil and Gas Industry.
• The job holder must have at least 3 years of experience in Documents and Records Management area (Projects; Corporate; Engineering; Contracts; Logistics; HSSE; Technical).
• The job holder must have experience in numerous disciplines such as Document Management, Engineering, Planning or Quality Assurance, to including knowledge of Project Management or Service Support function.
• The job holder must have knowledge of international standards and best practices for Documents and Records Management
• The job holder must have good interpersonal skills and takes a methodical and systematic approach to work. Is able to communicate well in writing. Possesses good overall knowledge of the quality skill.
• Fostering Teamwork
• Managing Change & Performance
• Attention to Communication
• Oral, Written and Persuasive Communication
• Interpersonal Awareness
• Influencing Others and Building Collaborative Relationships
• Customer Orientation
• Diagnostic Information Gathering
• Analytical, Forward and Conceptual Thinking
• Technical Expertise
• Initiative and Fostering Innovation
• Results Orientation
• Thoroughness
• Self Confidence, Stress Management, Personal Credibility and Flexibility

Functional/Technical:

• Information Management
• Documents Management
• Records Management
• Skill in use of Information Management solutions and systems: SharePoint; Documentum; Venture Information Catalogue; Engineering Data Warehouse (SPF/EDW); OpenText
• Proficiency in use of Microsoft Office suite (Word; Excel; PowerPoint; Access)
• Business & IT Change Management
• Business Process Improvement
• IT Service Delivery & Support
• Customer Service Techniques

Responsibilities:

• Provide operational support for documents and records management at all levels of the company.
• Execute Documents and Records Management processes according to business requirements.
• Support documentation review and approval system, including tracking of document change requests to ensure review and approval timelines are maintained.
• Conduct audit of the quality of inputs from contractors, liaising directly with contractors to ensure receipt of company comments and resubmission of revised documents.
• Analyze the content of information for proper and correct registration and classification of the documents.
• Prepare support documentation and training materials for end users of Electronic Document Management System (EDMS).
• Conduct load of the project documentation into EDMS. Ensure cataloguing of all existing Company documents;
• Support and guide users to classify their documents properly in accordance to the Information Management standards.
• Conduct trainings for Information Management Induction for business users.
• Advice and provide guidance on continuous improvement of documents and records management process. Help to create policies and procedures for the area with further implementation.
• Follow Information Management strategy and standards that ensure uniform quality, performance and efficiency of solutions and environments.
• Provide service for historical documents retrieval and handling.
• Provide Records Management analysis and facilitate services for the business.
• Provide Records Management Training to Records Focal Points and all company staff.
• Maintain Records File Plan(s).
• Provide Documents and Records Management well-informed advice.
• Monitor Records Management process and report on records management performance indicators.
• Execute Records Management review for all working groups.
• Ensure quality in line with procedures, work-instructions and best practices
• Ensure compliance with the relevant procedures for documents and records management.
• Ensure all received electronic documents and media (where appropriate) are added to the correct repository maintained within the company EDMS, and that the required file attributes are applied to relevant systems.
• Provide acquisition and retrieval of records service.
• Interface with Contractor(s) who provide archiving services in external warehouse for storing of boxes delivered from Technical Libraries.
• Execute end-to-end physical archive management process: ensure physical archive project meets RoK and Corporate Safety requirements; conduct transfer of contents to new archive boxes if required; conduct transfer of archives boxes to the archives warehouse; generate archive box contents lists and upload in Physical Records Management System; enter details into Archives database; secure destruction of documents where required.

Conditions:

• Atyrau, 5/2.

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