JOB DUTIES

• Contract Management and Administration activities, as follows, but not limited to: Contract start-up and kick off meetings, support with arrangement required for contracts mobilization,  call off management, cost and commitment monitoring, control of contractor performance, sub-contractor management, claim management, invoice and payment control (application for payment), contract close out, ensure timely extension of the contract and contractual coverage, monitoring of contractor performance in compliance with existing T&C.
• Support with pre-award activities such as: development, preparation, verification and modification of documentation package related to short term and long-term contract arrangement (amendments, new contract strategies), initiation of purchase requisition and further support with timely contract/amendment award.
• Initiate Purchase requisitions for good supply / services contracts through SAP, support users and coordinate preparation of required documents (scope of works, market research packages, internal cost estimates, technical questionnaires, single source justification relevant submission documentation required for approval by authorised committee / party) to ensure timely contract placing for good supply /service provision.
• Coordinate with various sections and units the requirement for support services, develop scope of work and liaise with C&P on target achievement of contract awarding.
• Assure full specialised vendors support on identified areas of need and associated contract requirements and ensure once identified this support is resourced to meet the requirements of the planned activities including Turnaround and the optimisation of this specialist support once mobilised.
• Research and interpret contracts provisions including explaining contracts processes, terms and condition to Users.
• Review of scope of services, schedule of rates and internal cost estimates for completeness, assist in preparation of Tender Bulletin & Tender Clarifications during the tendering period; participate in bid openings and evaluation of proposals received including all requests for qualifications, site visits, preparation of technical evaluation reports and scoring tables.
• Develop JPC submission package, Tender Board submissions and other proposals to internal/external committees in relation existing/future contracts.
• Chair a kick-off meeting for new contracts awarded, participate in progress and other meetings with Contractors, prepare associated minutes of meetings and other reports.
• Perform routine administration activities of contractual agreements in accordance with Company procedures and RoK legislation.

Necessary skills

• High level of competency in MS Word, Excel, PowerPoints;
• Advanced user of SAP system / SAP Purchase order and requisition module;
• Good communication skills (written and verbal) in English; Presentation skills;
• Mathematical Analytical skills;
• Ability to work without constant supervision and prioritise tasks effectively to achieve targets;
• Ability to provide practical solutions of the tasks;
• Good interpersonal and communication skills

Work  Conditions: 

• Uralsk 5/2

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