Job Accountabilities:
Invoicing Process
Registering and preparing incoming invoices for further processing
Monitoring the full process of invoices from receipt until payment is made. This includes the following tasks:
Checking incoming invoice on proper drawing-up in accordance with internal check list, accounting standards and taxation requirements and checking invoices and supporting documents in compliance with certain contract terms & conditions/ PSA/JOA requirements
Timely informing Contract Holders about receipt of contracting companies invoice
Determining the approvers for invoices
Tracking invoices during the approval process and chasing invoices being on hold/ /SE pending approval
Booking invoices to account codes indicated by approvers if applicable
Close coordination with Contracting Companies to resolve outstanding issues in a timely manner.
Answering inquiries from contracting companies and their affiliates
Follow up of Due date reports on weekly basis. Investigating, resolving and giving explanations to issues related to due/overdue invoices
Ensuring that entered data relevant to Purchase Requisition/Purchase Order/Service Entry/Invoice is accurate and correct
To prepare on monthly basis a report of outstanding status of invoices to Head of TSA Accounting
Interact between Contracting Companies, Contact Holders/Contract Administrators on the status of invoices and any queries that might be raised.
Preparing the act of reconciliations with contracting companies twice a year.
Providing the TSA Head with up to date information on the status of invoices
Providing outstanding balance to Contracting Companies on monthly basis for reconciliation purposes
Provide data for cash call report to Treasury.

TSA Administrative
Receipt and primary check of Request for Service prepared by request originator
Assignment of tracking number and registration of RFS in Log book
Request Cost Quotation from Partner Company.
Job Order issuance and creation of relevant PO in SAP
Service Entries creation in SAP and tracking of them until approved by CH
Creating Purchase Requisitions as per requests from Contract Holders
Provide (SAP) support to directorates for releases and reporting purposes
Act as intermediary between Partner’s focal point and Originator departments
Periodic reconciliation with Partners and Contract Holders/Contract Administrators on the status of RFS, CQ and JO
Ensure that aged JO’s timely closed.

Qualification & Experience Requirements:
Level II:
Bachelor’s degree in Accounting or Finance;
3 years of experience in relevant accounting area.

Required Competences:
Good communicative and personal skills and be able to work under minimum supervision;
Ability to be pro-active, be flexible and have a hands-on mentality to problem solving;
Ability to take responsibility for his/her work and accept accountability;
Ability to be a team player that willingly contributes within the Department to a range of tasks
Experience with Microsoft Windows applications; experience with accounting systems (SAP or similar)
Fluent in written and spoken English;

Conditions: Atyrau 5/2

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