Job Accountabilities:

Job holder’s responsibilities may include but are not limited to the following:

·         Assistance to Topsides Construction department with administrative issues (visa, Travel, Expenses, ICT, medical issues, PPE Forms, Material Passes, MRF, etc) interfacing with Contractor and Contractors sub- contractor responsible for Camp accommodations etc

·         To submit the correspondence (external & internal), assigned by Contract Holder / Topside Materials Project Manager via Contractor for review / reply to Contract Holder, Project Manager and delivering / filing in the required manner, ensuring confidentiality.

·         Carry out calendar maintenance including departmental leave schedule, the scheduling of meetings, confirmation of attendance, facilities, date and time etc.;

·         Ensure confidentiality of department communications and company information as well as respect the privacy of sensitive personnel data;

·         Maintain Recording and distribution of minutes of meetings as required;

·         Improve Departmental support in a proactive way;

·         Ensure continuity during absence of Department members by being involved in and fully aware of departmental matters, taking own initiative and seeking advice if necessary;

·         Serve as a key point of contact for the Department;

·         To keep informed the team regarding new and as well as updated NCOC N.V. policies and procedures.

·         To manage office stationery for Topsides Construction Team.

·         To assist newcomers joining the team, visitors (vendors / etc.) with the required NCOC N.V. procedures, arrangement of working conditions in coordination and co-operation with Contractors and involved focal points (Induction courses, badges, meals, transportation, NK, e-mail account, accommodation, PC, etc.)

·         To arrange translation (when required by the team) of correspondence, technical and other documentation both from English to Russian [and Kazakh] and vice versa.

Filing support of design and Fabrication drawings.

Qualification & Experience Requirements:

Minimum of a secondary education degree plus at least one year of administrative, secretarial or equivalent professional training

Experience in a similar role within an international corporate environment.

Conditions:

Atyrau, 5/2

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